Workforce Planning and Analytics Organizational


Making the business case for frontline workforce investments requires both quantitative data and qualitative storytelling. Organizations with the capacity to collect and analyze data can better forecast talent development needs and make more informed decisions when developing a workforce plan. Several business units may need to work together to gather and analyze the desired data. Workforce plans are more readily adopted when the data supports an organizational priority and workforce initiatives are aligned to business needs.


Workforce plans and analytics should align with organizational goals for maximum value. Each person tasked with gathering and reporting data should know how the data is used and how it contributes to organizational goals. Some of these goals might be:

  • Reducing turnover
  • Improving recruitment efficiency or effectiveness
  • Lowering costs
  • Ensuring talent is aligned to new initiatives or growth

The following metrics provide valuable insight to inform strategic decisions.

Internal workforce

  • How long employees stay in a position or with an organization, i.e., retention
  • Rate of lateral moves and promotions
  • Rates of retirement, voluntary departure, layoffs, and terminations


  • Number of days to fill a position
  • Number of applicants screened vs. hired
  • Number of qualified applicants per posting
  • Analysis of recruitment sources

Cost and productivity

  • Time to reach proficiency in a new job
  • Cost of hiring and training a new employee
  • Cost of using a temporary employment agency

Use this data to identify workforce needs and challenges, and then build a workforce plan to address them. Consider how strategies impact both external and internal talent pipelines. Ensure your strategy effectively tackles the issues revealed by the data. For example, if data shows that it is more cost effective to upskill current employees than to use an agency, assess what employees need to advance and develop programs that support them to learn and move into higher positions.


Developing an Effective Healthcare Model, American Hospital Association.

A white paper with useful data and insights and an assessment tool to help organizations develop effective workforce planning models.

Workforce Development Planning Template, National Fund for Workforce Solutions

Cost of Turnover Tool, The Aspen Institute Workforce for Strategic Initiative, 2019.

A simple, “back of the envelope” calculator to help you estimate how much it costs your business to replace staff.

The Imperative for Strategic Workforce Planning and Development: Challenges and Opportunities, American Hospital Association, 2016.

A report by hospital leaders and healthcare experts that identifies key workforce challenges and includes a workforce planning assessment tool.

Applying Analytics Can Enhance Workforce Planning, Stephen Miller, June 19, 2016.

Article outlining rationale and metrics to apply for modeling workforce planning. Summary of SHRM conference presentation.

Human Capital Institute 2018 Workforce Planning & People Analytics Conference

Website contains conference presentations with multiple perspectives, models and experiences with workforce planning and analytics.

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